When one outlet sells another's stock, see who owes whom
The Outlet Settlement Report shows which outlet holds the money and which outlet owns the items, nets it down to one transfer per pair, and records the settlement between accounts.
Outlet Settlement Report · Net position by outlet
- Total to transfer (net)
- Rs 22,156.25
- Already recorded
- Rs 9,250.00
In short
The Outlet Settlement Report matches the outlet whose account took the payment (Holds) against the outlet that owns each item sold (Owns), and suggests the single transfer that settles each pair. Record moves the amount between the two outlets' accounts, and Undo reverses it.
The problem it solves
When the branch sells stock that belongs to the main shop, the money lands in the wrong till. By month end nobody can say which outlet owes which, or how much has already been paid back.
How it works
4 steps, start to finish
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1
Give items an owner
Items belong to an outlet; any outlet can still sell them.
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2
Open the report
Pick a date range. Only fully paid orders count, dated by when the payment was received.
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3
Read the suggestion
Suggested settlements show one transfer per outlet pair, netted from the full obligations.
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4
Record it
Choose an account on each side and the amount; the payer's account is debited and the receiver's credited.
In detail
What outlet settlement does for you
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Holds and Owns
A matrix of the outlet paid into against the outlet that owns the item.
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Netted
Full obligations, who owes whom, are netted down to one payment per pair.
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Will receive, Owes, Settled
Net position cards show where each outlet stands after what is already recorded.
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Refunds reverse
A paid then refunded order nets to zero; unpaid and cancelled orders are left out.
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Drill down
By Item, By Order and Kitchen Tickets tabs show where each amount came from.
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Export
Download the report as Excel or PDF.
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The outlet whose account received the payment. Payments into an account with no outlet show under Business / Central.
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Not until it is fully paid. Part payments are listed separately and are not in the settlement.
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Yes. Undo on the Recorded tab removes it and reverses both account balances.
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No. The amount is capped at what is actually owed for that pair, and the date cannot be in the future.
Outlet settlement · Free to start
Try outlet settlement on your own business
Set up in a couple of minutes. Your catalogue, orders and books stay yours to export.
- Live in 2 minutes
- Free to start
- No credit card
