Foreign guest paperwork done before the key is handed over
Capture passport and visa details at check in, see which foreign guests are still incomplete, and export the register as a CSV for the authorities.
Capture a document
Foreign guest register
German New
In short
The Foreign guest register lists every foreign guest arriving in a window and whether their record is complete. Check in is blocked until nationality, passport number, visa number, visa type, visa expiry, entry date and port of entry are captured, and the register exports as CSV.
The problem it solves
Where hotels must report foreign guests, a missing visa number found at month end means chasing a guest who left weeks ago.
How it works
4 steps, start to finish
-
1
Capture a document
Type, number, issuing country, nationality, visa details, entry date, port of entry and a scan.
-
2
Check in
A foreign guest cannot be checked in until the required details are there.
-
3
Review the register
Pick an arrival window and tick Incomplete only to see what is missing.
-
4
Export CSV
Download the register for the authorities.
In detail
What foreign register does for you
-
Five document types
Passport, Citizenship, Driving licence, Voter ID and Aadhaar.
-
Stored encrypted
Numbers are encrypted and masked; Reveal needs permission and is recorded.
-
Expiry flags
Expired, or Expires during stay, flagged on the document.
-
Registration card
Printed at check in with the document number masked.
-
Kept for a set time
Documents are purged after five years by default.
-
Any guest whose nationality is not your home country.
-
A missing nationality, passport number, visa number, visa type, visa expiry, entry date or port of entry.
-
They are masked. Revealing one needs a permission, and every reveal is recorded against the person.
Foreign Register · Free to start
Try foreign register on your own business
Set up in a couple of minutes. Your catalogue, orders and books stay yours to export.
- Live in 2 minutes
- Free to start
- No credit card
