A guest bill that keeps its history
Post room, food, laundry or spa charges to the folio, take payments, void a line with a reason, and issue the tax invoice when the guest leaves. Nothing is deleted; a void leaves a reversing entry.
Guest folio F-1182
Room 305 · 2 nights · BK-2614
Balance
Rs 7,920.00
Charges Rs 15,920.00 · Paid Rs 8,000.00
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Rs 6,450.00
Room · Deluxe, B&B · night 1
Rooms
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Rs 6,450.00
Room · Deluxe, B&B · night 2
Rooms
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Rs 2,380.00
Dinner for two
Food
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Rs 640.00
Laundry, 3 shirts
Laundry
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Rs 520.00
Minibar
Minibar Voided: Posted to the wrong room
- Payment · Card − Rs 8,000.00
Tax invoice
Issued as TI-0412
In short
The guest folio holds a stay's charges by department and its payments. You Post a charge, Take payment, Void or Move a line with a reason, and Issue invoice once for a tax invoice with the buyer's name and PAN, numbered in a fiscal year sequence.
The problem it solves
A hotel bill edited by hand has no trail. When a guest disputes a laundry charge or an auditor asks why an invoice changed, nobody can show what happened.
How it works
4 steps, start to finish
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1
Charges arrive
Room and tax are posted each night by the audit; room service and the POS can charge to the room.
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2
Post a charge
Pick a department, a description, the quantity and the unit price.
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3
Take payment
Record a deposit or a payment with its tender.
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4
Issue the tax invoice
Add the Buyer name and Buyer PAN and press Issue invoice.
In detail
What guest folio does for you
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Departments
Rooms, Food, Beverage, Minibar, Laundry, Telephone, Spa, Transport, Service charge and more.
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Void with a reason
A void leaves a reversing entry on the bill, never a gap.
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Move to
Move a charge posted to the wrong room to the right folio.
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Tenders
Cash, Card, Bank transfer, Wallet, Online payment or Complimentary.
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One invoice
Amounts are fixed once issued; only the buyer name and PAN can be amended, and each change is logged.
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Your design
The guest bill is rendered from your own invoice design.
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No. Voiding a line needs a reason and leaves a reversing entry, so the bill always shows what happened.
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The amounts cannot change. The buyer name and PAN can be amended, and every amendment is logged.
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Yes. Room service and the POS can charge an in house guest's folio, unless the room is set to no post or has reached its charge limit.
Guest folio · Free to start
Try guest folio on your own business
Set up in a couple of minutes. Your catalogue, orders and books stay yours to export.
- Live in 2 minutes
- Free to start
- No credit card
