Buy from suppliers and know exactly what you owe
Raise a purchase order against a supplier, attach their bill, and track it from To Pay to Received. What is still unpaid shows up in Payables.
Purchase Order · Kalimati Veg Suppliers
To Pay-
Tomatoes, kg
Rs 68.00
25Rs 1,700.00 -
Onions, kg
Rs 52.00
40Rs 2,080.00 -
Cauliflower, pc
Rs 85.00 · medium size
12Rs 1,020.00 -
Coriander, bunch
Rs 15.00
30Rs 450.00
- Subtotal
- Rs 5,250.00
- Tax (0%)
- Rs 0.00
- Total incl. taxes
- Rs 5,250.00
- Paid now
- Rs 1,500.00
- Remaining later
- Rs 3,750.00
In short
A purchase order records what you bought from a supplier: the items, dates, credit terms, notes and the supplier's bill. An unpaid order is a balance you owe and appears in the Payables report until you mark it paid.
The problem it solves
Supplier bills live in a drawer and credit purchases live in someone's head, so nobody can say what is owed to whom at the end of the month.
How it works
4 steps, start to finish
-
1
Pick the supplier
Choose an existing supplier or Add New Supplier without leaving the form.
-
2
Add the items
Add at least one item, with the order date, expected delivery date and account.
-
3
Attach the bill
Upload the supplier's bill under Bills so it stays with the order.
-
4
Pay and receive
Mark as paid when you settle; until then the balance sits in Payables.
In detail
What purchase orders does for you
-
Supplier first
Every order belongs to a supplier from your parties list.
-
Bills attached
The supplier's bill is uploaded with the order, not filed separately.
-
Feeds Payables
The Payables report shows what you owe on credit purchases, by supplier.
-
Status and history
To Pay, Confirmed, Partially Received, Received or Cancelled, with a status history on each order.
-
Find any order
Filter by supplier, status and date, sort, and choose your columns.
-
Yes. Mark as paid marks every line received, updates inventory and records the payment in one step.
-
Yes. Cancelling reverses the inventory and the balance that order created.
-
In the Payables report, which lists outstanding supplier credit from unpaid purchase orders.
Works together with
- Customers and suppliers kept as parties, with the party types you choose.
- Record manufacture and expiry dates on each purchase order line as stock arrives.
- Items under their minimum level, kept apart from the ones that have run out.
- Every sale, purchase and adjustment that moved a number, as it happens.
Purchase orders · Free to start
Try purchase orders on your own business
Set up in a couple of minutes. Your catalogue, orders and books stay yours to export.
- Live in 2 minutes
- Free to start
- No credit card
